Use a modular project structure and focus on high priority objectives and project components when deploying complex ITS projects such as those with connected vehicle technologies.

Program management experience during the Safety Pilot Model Deployment in Ann Arbor, Michigan

September 2015
Michigan; Ann Arbor; Michigan; United States

Background (Show)

Lesson Learned

Program managers involved with conducting the connected vehicle safety pilot model deployment (SPMD) found it important to define critical activities that are necessary to support the primary objectives of the program. The SOW was structured in a modular fashion. Essentially, the project was broken down into smaller, flexible and more numerous components, making it easier to assign them to different contractors and move components of the project around in the schedule. Categories of vehicles and device types were treated somewhat like a ‘mini-projects’ with stages and milestones, as compared to looking at the SPMD as a whole, with key stages such as design, development, testing, and deployment where each aspect of this process could not be commenced until the previous stage was completed. A modular approach also made it easier to implement changes and improvements from lessons learned as the project progressed. This approach allowed project resources to be focused on the critical activities first, and then address the less critical activities at points in the project when resources were more readily available. While this approach reduced the risk of reliance on a single resource, it did necessitate frequent collaboration between project partners and contractors.

Some of the related recommendations made in the report include:
  • Ensure that all contractors are aware of the prioritized objectives and the relationships of the critical supporting tasks and activity dependencies during the planning phase.
  • Identify all project deliverables at the start of the project and prioritize which are critical for the success of the project.
  • Directly link deliverables to specific activities or milestones to ensure that multiple revisions of deliverables are not required.
  • Plan and conduct in-person working meetings leading up to all key events as a way to coordinate activities and quickly resolve any issues. Ensure that all the key project stakeholders are involved in the meetings to ensure real-time decision-making.

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Safety Pilot Model Deployment: Lessons Learned and Recommendations for Future Connected Vehicle Activities

Author: Kevin Gay, Valarie Kniss (Volpe)

Published By: U.S. Department of Transportation

Source Date: September 2015

EDL Number: FHWA-JPO-16-363

URL: https://rosap.ntl.bts.gov/view/dot/4361

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Lesson Contact(s):

Kevin Gay

Lesson Analyst:

Gregory Hatcher


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Lesson ID: 2016-00752